Finance Manual – Transactions

This is part of the manual for the Android Finance Application.

Transactions

Pressing an account, payee or category will show a list of transactions, as show below:

  1. Transaction. The list shows summary details of the transaction, showing Account, Payee, Category, Amount, Total, Memo and other summary icons. Amounts are colour coded to reflect whether the amount is a credit or debit.
  2. Add Transaction. A shortcut icon to add a transaction.
  3. Infinite scroll. To improve performance, the list shows the latest 50 transactions, but as you scroll to the end it will load the next 50 so that you can continue scrolling through the list.

Note: Android devices running OS3.2 or below will see items 2 by pressing the menu button.

Auto-Fill

Auto-fill is a time saving option that allows you create a new transaction based upon existing similar transactions. Auto-fill works by selecting a similar transaction based upon Payee, Category and Account and then copying these details to the current transaction. Where there are multiple similar transactions, a dialog will be shown with the most used top 5, as shown below.

Auto-fill groups transactions by account, payee, category and credit/debit. Auto-fill can save time when entering recurring transactions by reducing entry to a payee selection and date entry.

Add Transaction

To add a transaction, press the ‘Add Transaction’ action bar icon. This will open the transaction screen as shown below:

Accounts, Payees and Categories are colour coded to make it easier to recognise the types. Furthermore, all entry is made by selecting from a filterable list to avoid typing errors when entering names.

  1. Account. The account that is used in the transaction. Press the account edit field to change the account name. Press the account icon, on the left, to open the account auto-fill dialog.
  2. Payee. The payee that is used in the transaction. Press the payee edit field to change the payee. Press the payee icon to open the payee auto-fill dialog.
  3. Category. The category that is used in the transaction. Press the category edit field to change the category. Press the category icon to open the category auto-fill dialog.
  4. Date. The date of the transaction. Press the date edit field to open the date selection dialog.
  5. Description. A textual note that describes where the money is being moved from and to. This removes any confusion with credit/debit nomenclature when entering a transaction
  6. Amount. The amount of the transaction. Press the amount edit field to open the pop-up calculator.
  7. Debit. Indicates whether this is a credit or debit. Credits are paid into the Account whilst debits are removed from the Account. Press the checkbox to toggle between debit/credit. The description will be updated to reflect the current status.
  8. Cheque Number. A free-format entry field for keeping track of the cheque number, or other reference number, for the transaction.
  9. Memo. A free-format entry field for writing notes about the transaction.

After adding a transaction, the add screen remains, allowing you to add another transaction. If, like us, you leave transaction entry until you have a pile of receipts to enter, then you can manually group these and transaction entry can become a simple matter of changing dates and values for transactions that have the same account, payee and category.

If you accidentally save the same transaction twice, you will be prompted for confirmation. Note that this also works if you previously entered a transaction and, a few days later, add it again.

View, Edit or Delete Transaction

To view, edit or delete a transaction, long press on the account name and select the option as shown below:

Selecting view will open the transaction details screen.

Selecting edit will open the same screen as adding a transaction.

Selecting delete will show a confirmation dialog. Press ‘Yes’ to delete the transaction.

Transaction Details

Pressing a transaction will open the transaction details pager, as shown below:

  1. Details View. This screen shows the complete details for the transaction.
  2. Add Transaction. A shortcut icon to add a transaction.
  3. Overflow menu. This contains options to edit or delete the current transaction.
  4. Pager. Swipe left or right to move through the transactions in descending date order. The index is updated to show the current page and slowly fades out to avoid obscuring the details.

Popup Calculator

When editing the amount, a popup calculator is shown that has basic numerical operations, as shown below.

The calculator is based upon the default calculator that is shipped with Android.

  1. Delete/Clear. When entering a calculation, press the delete button to remove the last entry. Long pressing the button will clear all data. After a calculation, the delete button will change to a clear button and pressing it will clear all data.
  2. Equals and Save. Press equals to show the value of the calculation. Press save to return to the transaction entry screen. Note that you can press save without pressing equals and the current calculation value will be returned.

Tablet Layout

The transaction view for tablets combines the list and detail view onto one screen, as shown in the picture below.

  1. Select a transaction to show it in the right-hand pane
  2. Scroll the list vertically to move between transactions
  3. Scroll the details horizontally to move between transactions

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